Are you a seasoned professional with a passion for supporting visionary leaders and driving success in a fast-paced, dynamic environment? Do you thrive in a culture of innovation, collaboration, and purpose? If so, we invite you to join Xavier Creative House (XCH), a unique agency that's making a tangible difference in the healthcare industry. As our Executive Assistant, you'll play a crucial role in supporting our CEO, Sunny, in driving bold, evocative solutions that shape the future of healthcare marketing. You'll be part of a dynamic team that values positivity, growth, and purpose, and is committed to fostering a distinctive, service-centric culture. **About Xavier Creative House** Founded in 2013, XCH is a Certified B Corporation that's revolutionizing the healthcare marketing landscape. We're a 100% remote company that's powered by an exceptional team of passionate and innovative professionals. Our core values – Bold & Evocative, Respect & Candor, Service-Centric, Empowered Mindset, and Harness the Magic – guide our approach to business and our interactions with clients, partners, and each other. **Responsibilities** As our Executive Assistant, you'll be responsible for: * Daily management of Sunny's world, including overseeing her daily, weekly, and quarterly commitments, and ensuring she's prepared and organized for all responsibilities * Strategic alignment with EOS methodology, understanding the big picture and how departmental needs intersect, and taking detailed notes, organizing priorities, and distributing action items to maintain alignment * Idea intake and execution, capturing, prioritizing, and developing actionable plans for Sunny's ideas, ensuring they align with operational standards, and following through on projects to ensure satisfaction with end results * Email, calendar, and travel management, taking charge of Sunny's schedule, prioritizing emails, and taking action on her behalf where appropriate, coordinating travel logistics, and managing expense tracking and AMEX receipts for a seamless experience * Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards, managing all details, from catering to shipping, with full-circle accountability to ensure quality and follow-up **Qualifications** To be successful in this role, you'll need: * 3-5+ years of Executive Assistant experience in a fast-growing, scaling business * Experience working directly with entrepreneurs, visionaries, and/or CEOs * Small to mid-sized business experience * Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills * College degree, preferably with coursework relevant to business, marketing, or healthcare * Familiarity or experience in marketing and healthcare sectors **Preferred Qualifications** * Background in marketing * Business degree * Certifications in project management or similar fields * Client services experience * Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives **Desired Qualifications** * Direct marketing experience in the healthcare industry * Marketing-related education (e.g., minor, certifications, specialized coursework) * Based in the Philadelphia/New Jersey area **Work Environment** This role is primarily remote, but may require occasional travel for client meetings and industry events. You'll need to manage a quiet, ergonomic workspace with reliable internet access. **What We Offer** * 100% Virtual Company: Work from anywhere while staying connected with a robust virtual infrastructure * Health Benefits: Medical, Dental, Vision, Short-term/Long-term Disability & Life Insurance, Pet Care, FSA, EAP, Family Planning Support, Weight Management Program * Competitive compensation: In addition to a base salary, we offer profit sharing and bonus opportunities to reward your hard work and success * Generous Paid Time Off: Enjoy a healthy work-life balance with ample paid time off and holidays * Retirement Plan: 401(k) retirement plan with company match to help you secure your future * Professional Development: Opportunities for continuous learning and career advancement * Mental Health & Wellness Programs: Initiatives to promote physical, mental, and emotional well-being * Career Growth: Opportunities to advance within a growing and dynamic company * Collaborative Environment: Join a team that values your input and ideas * Commitment to Sustainability: Be part of a company dedicated to social responsibility and environmental sustainability **Salary Range** The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications. **How to Apply** If you're a motivated and organized professional with a passion for supporting visionary leaders, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience, qualifications, and why you'd be a great fit for this role. **Equal Opportunity Employer** Xavier Creative House is an equal opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees. **Contact Us** If you have any questions or would like to learn more about this opportunity, please don't hesitate to contact us. We look forward to hearing from you! Apply for this job