Remote Construction Accounting & Payroll Manager

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Construction Accounting & Payroll Manager (100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary: $2,000 - 2,300 USD/month depending on experience paid via Deel or Payoneer Schedule: Monday - Friday, 7:00am to 3:30pm Pacific Job Overview Our client is the leader in commercial glazing and installation in Central Oregon. They offer clients scalable resources to handle commercial glazing, door, and hardware projects of varying scope, supported by the region's best service department to provide long-term support. When you contact the company to handle your commercial glass, door, or hardware project, you can rely on an unwavering commitment to the highest personal and professional ethics. They proudly employ a devoted group of employees who operate as an effective team to ensure that commercial glazing projects are completed with quality materials, meticulous workmanship, and impeccable service. This is a hands-on role responsible for contract billing, job cost support, certified payroll compliance, and timely reporting of all payroll taxes and workers’ compensation requirements. The ideal candidate has strong construction industry accounting experience, thrives in a recurring, detail-driven environment, and understands the regulatory demands of both private and public works projects. Responsibilities: • Construction Accounting & Billing • Manage monthly contract billing and progress invoicing, including retention, change orders, and project-based billing schedules • Track and reconcile job costs to ensure accurate financial reporting and margin visibility • Support month-end close, account reconciliations, and coordination with external CPA partners • Vendor & Contractor Compliance • Maintain contractor and vendor pre-qualification documentation, including: • Certificates of Insurance (COIs) • W-9 collection • Lien waivers • Project compliance tracking • Payroll Administration (QuickBooks Payroll) • Process weekly payroll through QuickBooks Payroll (Desktop/Enterprise), ensuring accurate job costing, deductions, and reporting • Manage employee records, pay rates, garnishments, and benefit deductions as needed • Prevailing Wage & Certified Payroll Reporting • Prepare and submit certified payroll reports for prevailing wage and public works projects • Ensure compliance with federal, state, and local labor requirements • Workers’ Compensation & Tax Reporting • Complete required workers’ comp reporting, payroll allocation, and audit support • Ensure accurate and timely filing/payment of all payroll taxes, including: • Quarterly 941 filings • FUTA/SUTA reporting • State/local payroll tax obligations • Year-end W-2 processing Qualifications, Skills, and Key Competencies: Required • 5+ years of experience in construction accounting (subcontractor experience strongly preferred) • Proven experience managing in-house payroll for a mid-sized workforce • Strong working knowledge of QuickBooks Payroll • Experience with certified payroll and prevailing wage compliance • Familiarity with workers’ compensation reporting and payroll tax filings • High attention to detail and ability to manage multiple deadlines Preferred • Experience in specialty trades (windows, doors, glazing, framing, or similar subcontracting) • Multi-state payroll or public-sector project exposure • Construction ERP or advanced job costing system experience • Aatrix, Avetta, Procore or other contract billing utilities (GC driven/required) Skills: • Unimpeachable honesty, character and integrity • Strong organizational and compliance discipline • Ability to work independently in a hands-on environment • Excellent communication with field leadership, project managers, and external partners • Deadline-driven mindset with accuracy-first execution Benefits • 8 paid holidays per year: (eligibility after 91st day of employment) • New Year’s Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day + day after (2 days) • Christmas Day + Eve (2 days) • 5 days paid vacation after 180 days of employment • Discretionary year end performance based upon individual & company performance Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application!