Job Description:
We are a Maryland-based property management firm looking for a high-precision Operations Specialist. We operate in a highly structured environment with fully developed SOPs and video training. We don't need someone to "figure it out"—we need an Operator to execute our system with zero errors.
The Workflow:
• 9:00 AM – 3:00 PM EST Availability: You must be active and responsive during these hours.
• Buildium Management: Processing utility bills, recording payments, and performing bank-to-ledger reconciliations.
• Cloud Organization: Maintaining a strict Google Drive structure using our naming convention.
• Communication: All internal coordination is handled via Telegram. Proficiency with Telegram handles and desktop use is a mandatory technical requirement.
Required Proficiency:
• Buildium: You must know how to navigate ledgers, record checks, and reconcile accounts.
• Google Workspace: Advanced use of Drive and Sheets (Logic, sorting, and data integrity).
• General PM Knowledge: Understanding of trust accounting, tenant ledgers, and vendor disbursements.
• Technical Setup: Dual-monitor or large-screen setup is required for split-screen efficiency.
Mandatory Application Questions:
Note: Applications that do not answer these three questions in the cover letter will be automatically archived.
• The Naming Test: Rename this file using the sequence [Property Address]-[Document Type]-[Month]-[Year] with DASHES ONLY: "Water Bill for 5417 Remmell Ave dated Feb 10, 2026"
• The Logic Test: We follow a "Date + 1" rule (recording transactions one day after the receipt date). If a bill is paid on Friday, Feb 13th, what exact date do you enter in Buildium?
• The Audit Test: If a utility portal asks for $150.00 but the PDF bill shows a total of $145.00, what is your immediate next step?