Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. The Human Resources Coordinator is responsible for executing core HR processes while supporting the broader people, culture, and operations needs of the agency, ensuring a smooth team member experience from recruiting through offboarding.
Responsibilities
- Set up and manage job listings across hiring platforms
- Review applicant resumes and conduct first-round interviews
- Coordinate interview logistics and candidate communications
- Support Vendi Launch intern recruitment and program
- Execute end-to-end onboarding for new team members, including:
- Walking through Vendi handbook
- Presenting payroll and benefits forms
- Coordinating equipment, systems and workspace setup
- Giving office tours and facilitating team introductions
- Submitting required information to state reporting systems
- Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
- Coordinating new team member buddy program
- Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
- Process team member changes (promotions, title updates, approver changes) in coordination with payroll
- Execute offboarding paperwork and manage offboarding procedures
- Conduct exit interviews and maintain exit interview logs
- Maintain strict confidentiality and accurate team member records
- Serve as a team member resource for onboarding questions and 30-day check-ins
- Maintain and update the team member handbook and internal HR processes
- Support professional development initiatives, licensing and training administration
- Manage tuition reimbursement program and ensure compliance with Section 127 requirements
- Lead or support benefits coordination processes
- Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
- Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
- Coordinate internal programming such as Red Talks and guest speakers
- Support facilities, office management and internal ordering, including Vendi merch catalog
- Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
- Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
- Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
- Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
- Collaborate with CEO on benefit enrollment, timelines and communication
Skills
- 1+ years of experience in human resources, operations or a related internship
- Strong written and verbal communication skills
- Exceptional organization, follow-through and attention to detail
- Proficiency with Microsoft Office (Outlook, Excel required)
- High level of discretion, professionalism and trustworthiness
- Bachelor's degree in human resources or related field preferred
- Experience in media, marketing, advertising or creative environments is a plus
- Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus
Benefits
- Annual profit-sharing bonus
- Unlimited PTO
- Remote work options
- Flex summer hours
- Great health, disability and retirement benefits
Company Overview
- Vendi is an award-winning, full-service independent ad agency inspired by life on the mighty Mississippi. It was founded in 2004, and is headquartered in La Crosse, Wisconsin, USA, with a workforce of 11-50 employees. Its website is https://vendiadvertising.com/.