Head of Coaching and Lead Specialist (CA APPLICANTS ONLY)

Thank you for your interest in working at EF Specialists! Only apply to this post if you live in California. PLEASE READ THE FULL DESCRIPTION for the TASKS LISTED at the end. We look forward to hearing from you! About Us Executive Functions, Inc., dba EF Specialists (EFS), is one of California’s most comprehensive executive function coaching organizations. We are a Nonpublic Agency (NPA) certified to partner with school districts to design programs tailored to individual student needs while also providing private coaching support to families. Our mission is to guide middle and high school students in overcoming procrastination, disorganization, and anxiety by teaching time management, prioritization, and communication skills so they feel motivated, prepared, and empowered. We provide one-on-one remote coaching that helps students strengthen organization, planning, self-advocacy, and accountability. Our team collaborates closely with families, educators, and districts to support students facing academic and executive functioning challenges. Position Overview: Head of Coaching and Lead Specialist We are seeking an experienced educator/coach to serve as our Head of Coaching—the coach-of-coaches and the leader responsible for maintaining coaching quality at scale. This role supports and develops coaches through consultation, observation-based feedback, and structured reviews, helping each coach grow in confidence and effectiveness while managing a full caseload. In partnership with Operations, the Head of Coaching: • Monitors specialists to ensure balance and coaching quality • Serves as the escalation point of contact • Helps maintain a consistent, high-quality client experience • Trains and mentors new coaches using the EFS Coaching Playbook • Develops and implements group coaching programming • work with your own student caseload (1:1) This is a fast-paced environment. Families often come to us under stress and urgency. Success in this role requires flexibility, optimism, and confidence in helping students get back on track. Key Responsibilities • Coach a minimum of 5 active clients (private pay, district, or SDP) • Support onboarding, mentoring, and development of new coaches • Provide structured feedback aligned with the Director of Operations guidance • Ensure family team meetings are occurring as appropriate • Assist with program development, including group coaching models • Collaborate across teams to maintain service quality and continuity Coaching Responsibilities Work directly with students to build critical life skills, including: • Task initiation • Planning and organization • Time management and reducing procrastination • Communication and self-advocacy with teachers • Academic transitions (middle school → high school → college readiness) Schedule Expectations This is a part-time position and the work follows the academic calendar (mid-August through mid-June), with lighter summer and school break scheduling Availability for work with Students - • Available for student sessions 3 days per week between 3:00–8:00 PM PST • One 4-hour weekend availability block (Saturday or Sunday, 9:00 AM–6:00 PM PST) • Participate in monthly Tuesday team meetings (excluding school breaks) • Work follows the academic calendar (mid-August through mid-June), with lighter summer scheduling • Typical days include remote coaching sessions, reviewing student progress, updating plans, documenting outcomes, and collaborating with team members. Availability for work w/Staff, Partners, and parents • M-F as needed for meetings that include • Supporting team members • Consulting with parents • Matching new students with team members • Meeting with leadership to share updates • available for monthly Tuesday team meetings at 11 a.m. (excluding school breaks) Who You Are • Passionate about making a meaningful impact in students’ lives • Comfortable working with complex students and family dynamics • Flexible, responsive, and solutions-oriented • A collaborative team player • Reliable, consistent, and confident in setting structure with families • Experienced in working with students in an educational or therapeutic setting • Engaged in guiding students through growth and transformation • Able to manage an active case load of students Benefits • Part-time, flexible remote work • Ability to support students globally • 401(k) with employer match (after 6 months) • Client retention bonus plan • Healthcare reimbursement (eligible after 90 days; 15+ hours/week required) • Technology reimbursement based on hours worked • Opportunity to make a lasting impact in students’ lives Education, Certification, or Licensure (One Preferred) • Special Education Credential • Pupil Personnel Services Credential (School Counseling or Psychology) • Licensed Marriage & Family Therapist • Licensed Clinical Social Worker • Licensed Educational Psychologist • Licensed Psychologist • Master’s degree in education, psychology, counseling, behavior analysis, human development, social work, rehabilitation, or a related field Equivalent combinations of education and experience will be considered. How to Apply • Complete the application form: • Email [email protected] with the following: • Resume • Cover Letter and why you would be a great fit • LinkedIn Profile if Applicable • Credential(s) • If you are comfortable with tech, feel free to submit a 3 -5-minute video introducing yourself and how you would be an excellent mentor to our staff, and your experience with middle school to college students. We look forward to learning more about you and your passion for helping students thrive. Location Petaluma, California (Remote) Department Client Services Employment Type Part-Time Minimum Experience Mid-level Compensation $50-60/hour DOE