Introduction to Workwarp and the Role
Workwarp, a leading company in its industry, is seeking an experienced and highly skilled Remote Work Office Coordinator to join its team on a full-time basis. As a Remote Work Office Coordinator, you will play a vital role in supporting one or more office locations and the Office Operations Manager program by independently coordinating or completing workplace service-related activities in an assigned location. This is an exceptional opportunity for a detail-oriented and organized individual to work remotely and make a significant impact on the company's operations.
Key Responsibilities
The successful candidate will be responsible for a wide range of tasks, including:
- Planning, organizing, and executing box moves and seat assignments
- Coordinating and supporting office programs and events
- Supporting office safety, business continuity, security, and other workplace services
- Coordinating facility-related services with tenants, contractors, and others
- Providing office administrative functions such as vendor setup and invoice processing
- Collaborating with internal and external resources to identify and implement solutions for moderately complex issues involving the physical workplace, environmental, security, and safety topics
- Establishing ownership of issues and providing recommendations to the business and stakeholders on topics involving the physical space
- Stewarding corporate programs and policies, including supporting and coordinating building programming (café operations, recreation rooms, amenities) and on-site events
- Providing required information and updates to location-specific websites, including local services, office amenities, and information per site templates
- Coordinating the preventative maintenance and work order submissions for Workplace Services at assigned locations
- Performing facility and service inspections and taking independent actions to address identified issues
- Invoicing reconciliation, payment processing, and record retention, as well as assisting with budget development and expense reconciliations
- Providing office safety, business continuity, and security support for assigned location(s), including conducting fire drills and maintaining necessary resources
- Organizing and updating Office Emergency Action Plans and assisting with scheduling periodic testing of plan elements
- Proactively identifying potential office risks and taking independent actions to correct concerns
- Serving as a local resource and corporate representative for building condition safety topics and collaborating with internal and external resources to address actionable issues
- Preparing draft messages and publishing building-wide employee notifications
- Serving as the initial local point of contact for inquiries and requests regarding workplace services, independently assessing the nature of each request, identifying options, and determining the course of action to solve the problem and/or fulfill the request
- Acting as the on-site liaison between Workwarp and all tenants regarding building amenities and programs, developing and managing deep relationships with all levels of the organization of building tenants
- Managing employee workspace moves within assigned location(s) and serving as the primary point of contact for the business regarding the movement of employee workspaces, seat assignments, and department moves
Essential Qualifications
To be successful in this role, you will need:
- Knowledge of office services, facilities management, and commercial property services
- Demonstrated ability to remotely and independently produce work with a high level of detail and accuracy, plan, organize, and manage work from start to completion, communicate effectively and present information clearly, concisely, and persuasively (verbally and in writing)
- Demonstrated ability to develop and build effective relationships with employees at all levels of the organization as well as external contacts
- Ability to enter, organize, and retrieve information using Microsoft Office, MS Excel, and other software applications
- A related bachelor's degree (or equivalent) and related experience, as normally acquired through a combination of education and experience
Preferred Qualifications
While not essential, the following qualifications are preferred:
- Prior experience with managing vendor relationships, facilities project management, and/or CAD and CAFM systems
- Availability outside business hours to support both planned activities and provide local support of building emergencies
- Ability to actively travel throughout the workspace to interact with the business and project
- Ability to lift up to 40lbs
Skills and Competencies
To excel in this role, you will need to possess the following skills and competencies:
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
- Excellent communication and interpersonal skills, with the ability to build strong relationships with employees, tenants, and external contacts
- Strong problem-solving and analytical skills, with the ability to identify and resolve issues independently
- Ability to work independently and as part of a team, with a strong sense of initiative and self-motivation
- Strong attention to detail and ability to maintain accurate records and reports
Career Growth Opportunities and Learning Benefits
At Workwarp, we are committed to the growth and development of our employees. As a Remote Work Office Coordinator, you will have access to a range of training and development opportunities, including:
- Professional development courses and workshops
- Mentorship programs
- Opportunities for career advancement and progression
- Access to industry-leading software and technology
Work Environment and Company Culture
At Workwarp, we pride ourselves on our dynamic and supportive work environment. As a Remote Work Office Coordinator, you will be part of a team that values collaboration, innovation, and excellence. Our company culture is built on the following principles:
- Respect and inclusivity
- Open communication and transparency
- Empowerment and autonomy
- Continuous learning and development
- Recognition and reward for outstanding performance
Compensation, Perks, and Benefits
We offer a competitive salary and a range of benefits, including:
- Comprehensive health and wellness programs
- Retirement savings plans
- Paid time off and holidays
- Professional development opportunities
- Access to industry-leading software and technology
Conclusion
If you are a highly organized and detail-oriented individual with a passion for facilities management and office coordination, we encourage you to apply for this exciting opportunity. As a Remote Work Office Coordinator at Workwarp, you will have the chance to make a real impact on our operations and contribute to the success of our team. Don't miss out on this opportunity to join a dynamic and supportive team and take your career to the next level. Apply today and let's build the future together!
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